Caerphilly
Friday 23rd to Sunday 25th April
Eat. Sleep. Roll. Repeat.
Set in the Welsh countryside just outside Caerphilly, Willows Lodge at Carreg Llwyd is home to our latest D&D retreat.
The lodge has had a complete interior transformation, giving it a private, peaceful feel with modern comfort throughout. It sits right next door to The Meadows Wildlife Park, with park access included as standard, so there's plenty to explore if anyone fancies a wander during downtime.
With comfortable accommodation, quiet surroundings and space to make our own for the weekend, it's the perfect place to enjoy great food, great company and unforgettable adventures.
How it works
Choose your party size - note: groups of more than 2 will be split across multiple rooms. You will never share rooms with guests not in your booking party.
Pay your deposit to secure your place.
We allocate your party’s rooms.
Pay in full at least 60 days before the 23rd April 2027
Roll initiative!
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Single Guest
£700
£630 if booked before 1st October 26
Full all-inclusive weekend.
One twin or double suite, all to yourself.
En-suite bathroom
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks
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Party of Two
£550 per person
£495pp if booked before 1st October 26
Full all-inclusive weekend.
One twin or double suite, just for the two of youWelcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks
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Party of Three
£500 per person
£450pp if booked before 1st October 26
Full all-inclusive weekend.
Two twin or double suites.
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks
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Party of Four
£450 per person
£400pp if booked before 1st October 26
Full all-inclusive weekend.
Two twin or double suites.
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks
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Party of Five
£450 per person
£400pp if booked before 1st October 26
Full all-inclusive weekend.
Three twin or double suites.
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks
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Party of Six
£450 per person
£400pp if booked before 1st October 26
Full all-inclusive weekend.
Three twin or double suites.
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks
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Party of Seven - Whole venue!
£420 per person
£380pp if booked before 1st October 26
Full all-inclusive weekend.
Entire venue, just for you!
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks here
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Party of Eight - Whole venue!
£420 per person
£380pp if booked before 1st October 26
Full all-inclusive weekend.
Entire venue, just for you!
Welcome dinner, two continental breakfasts, hot lunch and final banquet.
15 hours of professionally run D&D in a unique world
Free dice, unlimited snacks and soft drinks here
Larger
Parties?
That’s great! We can certainly accommodate larger groups.
Its best to contact us directly for a quotation and to talk through how it will work. Drop us an email below or DM us on Instagram or TikTok.
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"The weekend was impeccable, Jamie, Huw and the team were amazing and made it the best weekend for the money. Views, food and game were absolutely amazing!"
- Burt, Gnome Moon Druid
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"Probably one of the top ten things I've done in my life. Fantastic."
- Akira Darkstar, Human Evoker Wizard
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"This weekend has been so much fun and I would 100% recommend this to anyone who wants to give it a go! We couldn’t of asked for a more perfect time!"
- Princess Amara, Eladrin Wild Magic Sorcerer
The Campaign
The Wedding of Princess Olwen
A cinematic, light hearted adventure rooted in Welsh myth, inspired by the Mabinogion.
You arrive in the kingdom of Llinffern at a fragile moment.
For generations, an uneasy peace has held between humans and giants. The Llinffern Treaty keeps the balance between the realms of Tir Daear, Hell, and the Otherworld. But something is shifting.
Old powers are stirring. Ancient names are being whispered again.
And somewhere in the wilds of the Isca Forest, a force of chaos has begun to move.
All the while, the kingdom prepares for a royal wedding.
You are summoned to the Amphitheatre of King Llewellyn, where alliances will be tested, secrets uncovered, and the fate of the realm decided.
Eat. Sleep. Roll. Repeat.
Eat. Sleep. Roll. Repeat.
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"This is how D&D should be done! Good food, excellent hosting, a DM connected with their material and a story set in the very environment you are playing! A smashing time all around!"
- Harmonia Hex, Fairy Bard
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"A beautiful escape from reality, which is exactly what we came here to do. Lots of fun, lots of laughs, and our social batteries are completely emptied, which is always a sign of a really good time."
- Aranwë Lómelindë, Half-elf Twilight Cleric
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"The food was beyond belief. It was exemplary, better than I expected it to be. And the number of snacks that were forced on us... was exemplary as well. A truly wonderful weekend - high quality throughout"
- Tu’lok, Dragonborn Fighter
Our lodgings
*
Our lodgings *
Willows Lodge at Carreg Llwyd is a spacious house that makes a great base for a D&D retreat weekend.
There's a cosy sitting room with a woodburning stove, perfect for winding down once the dice are put away for the night.
The conservatory is where the real action happens. It's set to be our games room for the weekend, a bright, unusual spot to run a campaign from.
The kitchen/diner is well-equipped for the meals your private chef will cook up across the weekend.
For sleeping, there are five bedrooms. Two super kings with en-suites, a king with en-suite, and two twins, so there's plenty of flexibility for the group. A family bathroom and cloakroom round things off.
Outside, there's a garden with a lawn and patio, good for a bit of fresh air between sessions.
And if anyone fancies stretching their legs, Caerphilly Castle is just up the road, Cardiff's not far for a change of scene, and the Brecon Beacons are within reach for a proper walk.
Willows Lodge at Carreg Llwyd is a comfortable, characterful spot for a weekend of stories, good food and good company.
Willows Lodge at Carreg Llwyd
Our home for the weekend
Sample Itinerary
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7pm (online) – Meet your Dungeon Master for Session Zero.
Character creation, campaign briefing, and Q&A. Set the stage for the weekend ahead. -
6pm – 7.30pm – Arrivals & Check-In
Settle into your room, meet your fellow adventurers in person, and get ready for a weekend of dice rolling.8pm – Welcome Dinner
Enjoy a three course meal prepared by our professional private chef.9pm - 12am - Session 1: The party is summoned to meet King Llewellyn in his royal amphitheatre at Caes Caradoc.
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9am – Continental Breakfast
Fresh pastries, fruit, and good coffee to start your day.10am – 1pm – Session 2
With plans set, the party strikes out into Llinffern.Exploration, investigation, and the first true tests of the journey.
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1pm – Lunch
Another beautiful meal from our private chef.2pm – 4pm – Free Time & Side Quests
Take a break, unwind, or strike out into the hills and local villages4pm – 6.30pm – Session 3
The adventure gathers pace as the party delves deeper into the land. -
7.30pm – The Grand Banquet
A feast fit for heroes, prepared by our private chef.From 9pm – until we finish – The Grand Finale
The climactic showdown. Victory or defeat, this is where legends are made -
9am – 10am – Continental Breakfast & Awards
Ease into the morning with a relaxed continental breakfast and fresh coffee as we gather for one final time.
Share stories from the weekend and celebrate with our light-hearted awards.From 10am – Departures
Check out, say your goodbyes and begin the journey home until the next adventure calls.
Sample Menu
Our private chef, Connor, will be with us all weekend. whipping up a storm in the kitchen and keeping adventurers well fed.
Expect menus inspired by our fantasy setting, a veritable heroes’ feast filled with bold flavours and creative dishes.
Connor brings a wealth of experience as a head and executive chef, having worked alongside some of the UK’s leading restaurants, brands, and culinary talent.
Welcome Dinner
Tavern Bites
These fried golden balls of rice and cheese can be found served up with ale in taverns across Caes Caradoc
Travellers Stew
After a long day on the roads of Llinffern, nothing soothes the soul of the weary traveller more than slow-braised beef bubbling in the tavern cauldron. Served with chunky bread for mopping up
Black Pudding
Inspired by the dark things that lurk in dungeons, this rich chocolate mousse will satisfy even the most discerning dwarf.
Eat it before it eats you.
Lunch
Honey and Garlic Chicken Pasta
A hearty dish designed to fill the belly and warm the soul. A favourite of the Dragonborn of the South who devour it before heading into battle.
Dwarven Flatbread
Hearty, stone-baked bread, perfect for mopping up.
Drow Mushroom Steaks
Deep in the dark places, where the boundaries between realms grow thin, the most magical mushrooms take root. A rare dark-elf delicacy.
Grand Banquet
Tomahawk of Beef
The plains around Caes Caradoc boast some of the finest grazing cattle in the realm. This dish is said to be a favourite of King Llewellyn.
Spatchcock Chicken
Well-seasoned and slow-roasted chicken. This dish is often enjoyed by the cartload by Wrnach the Proud.
Drow Mushroom Steaks
Deep in the dark places, where the boundaries between realms grow thin, the most magical mushrooms take root. A rare Dark Elf delicacy.
Orc Bacon
Slabs of candied bacon. A favourite of the marauders who roam the mountains near Caes Einion.
Vegetable Medley
A feast of vegetables served fresh from the farmlands of Llinffern. Carrots, parsnips, asparagus wrapped in bacon, buttered mash and cauliflower cheese
Please note: This is a sample menu and dishes are subject to change depending on seasonal ingredients and availability. Our private chef will happily accommodate all allergies and food intolerances. Please let us know of any dietary requirements in advance so we can prepare something equally heroic for you.
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Game system - D&D 5th Edition 2014
The OG 5th edition is the version our DMs are most comfortable with. This means less time figuring out the rules and more time slaying Goblins. If 5e 2024 is more your jam, let us know and we’ll see what we can do.
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Max players - Eight
Once we hit 8 seats we’ll close bookings. We want each player to get plenty of game time and loads of rolls, anything more than 8 can get a little unmanageable. There’s no minimum number, we’ll play on regardless!
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Game style
A big focus on fun, laughter and cinematic moments. We’ll aim to get a nice mix of combat, exploration and some role play into the weekend. We use battle maps projected onto a screen, with lighting, music and badly painted minis!
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18+ Only
There will be graphic descriptions of violence, swearing and potentially some adult themes. 18+ only please.
We’ll ask you to confirm this on checkout and have the right to refuse entry to anyone who cannot prove they are 18+
FAQs
D&D Retreats are all-inclusive weekend getaways for people who love Dungeons & Dragons. You’ll stay in a beautiful rural venue, play a full campaign across the weekend with a professional Dungeon Master, and enjoy great food cooked by our private chef, plus unlimited snacks. Whether you come with friends or book solo, everything is taken care of so you can eat, sleep, roll, repeat in comfort.
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This is an all inclusive weekend. This means all of your accommodation, food & drink, activities (D&D) and items you’ll need to play included. You’ll get a total of 5 meals over the weekend, we’ll also keep the crisps, snacks and soft drinks coming during the games. We’ll give everyone who comes their own dice, notebooks and stationery that are yours to keep. We’ll also give you character sheets and printed game guides to help you play. D&D wise, we’ve planned for around 15 hours of professionally run D&D in a bespoke setting. So lots is included!
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No. Due to licencing we will not provide alcohol. You can bring your own, but please drink responsibly and not to excess. This is not designed to be a boozy weekend, but we are mindful that sometime a yard of ale can help with creativity!
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We’re really sorry, but not this time. Our early retreats are in really old country houses, this means lots of steps and narrow doors. We are planning more retreats for the year in much more inclusive and modern venues.
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I’m afraid Willows Lodge is not pet friendly
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Yep! Each suite is fully central heated.
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We will be playing in a homebrew setting loosely inspired by the Forgotten Realms and Arthurian legends. It is steeped in Celtic legend and lore, with many stories and characters directly influenced by the land we are staying in.
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You can make whatever you want; this is your weekend! We will be in a homebrew setting, so anything goes. The campaign will be loosely based on Arthurian legends, but whether you stick to the theme or not is entirely up to you
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Dice, notebooks, pencils, physical character sheets, players handbooks (to borrow!), some surprises along the way. Guides for new players. Plenty of materials, we want your journey to be as light as possible.
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Don’t worry! We’ll roll up a new one super fast! We’ll have have some pre-made back up characters to use so you can get straight back into the action
Still not sure?
Yep, booking a retreat with us is a big deal and a lot of money! We want to make sure its for you.
You can book a discovery call with our team by emailing us at - hello@dndretreats.com
Reserve your seat at the table
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £700 GBP (£630 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £140 + Balancing payment £560 = £700
-- Early bird discount – Deposit £140 + Balancing payment £490 = £630 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Private accommodation – a peaceful space to rest and recharge, exclusively for you.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
Your booking secures a private room with en-suite bathroom.
Room allocation and configuration will be confirmed closer to the date of the retreat.
Deposit and payment terms
This payment is for the deposit only.
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £140 + Balancing payment £560 = £700
-- Early bird discount – Deposit £140 + Balancing payment £490 = £630 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £1100 GBP (£990 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £220 + Balancing payment £880 = £1100
-- Early bird discount – Deposit £220 + Balancing payment £770 = £990 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Private accommodation – a peaceful space to rest and recharge, exclusively for you.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
Your booking secures a private room with shared bathroom
Room allocation and configuration will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £220 + Balancing payment £880 = £1100
-- Early bird discount – Deposit £220 + Balancing payment £770 = £990 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £1500 GBP (£1350 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £300 + Balancing payment £1200 = £1500
-- Early bird discount – Deposit £300 + Balancing payment £1050 = £1350 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Private accommodation – a peaceful space to rest and recharge, exclusively for you.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
Your booking secures two private rooms with shared bathrooms
Room allocation and configuration will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £300 + Balancing payment £1200 = £1500
-- Early bird discount – Deposit £300 + Balancing payment £1050 = £1350 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £1800 GBP (£1600 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £360 + Balancing payment £1440 = £1800
-- Early bird discount – Deposit £360 + Balancing payment £1240 = £1600 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Private accommodation – a peaceful space to rest and recharge, exclusively for you.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
Your booking secures twoprivate rooms with shared bathrooms
Room allocation and configuration will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £360 + Balancing payment £1440 = £1800
-- Early bird discount – Deposit £360 + Balancing payment £1240 = £1600 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £2250 GBP (£2000 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £450 + Balancing payment £1800 = £2250
-- Early bird discount – Deposit £450 + Balancing payment £1550 = £2000 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Private accommodation – a peaceful space to rest and recharge, exclusively for you.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
Your booking secures three private rooms with shared bathrooms
Room allocation and configuration will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £450 + Balancing payment £1800 = £2250
-- Early bird discount – Deposit £450 + Balancing payment £1550 = £2000 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £2700 GBP (£2400 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £540 + Balancing payment £2160 = £2700
-- Early bird discount – Deposit £540 + Balancing payment £1860 = £2400 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Private accommodation – a peaceful space to rest and recharge, exclusively for you.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
Your booking secures three private rooms with shared bathrooms
Room allocation and configuration will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £540 + Balancing payment £2160 = £2700
-- Early bird discount – Deposit £540 + Balancing payment £1860 = £2400 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £2940 GBP (£2660 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £600 + Balancing payment £2340 = £2940
-- Early bird discount – Deposit £600 + Balancing payment £2070 = £2660 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Exclusive use of the whole venue – Willows Lodge is reserved entirely for your group, with no other guests on site.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
This booking secures the whole of Willows Lodge, exclusively for your group, for the duration of your stay.
Room configuration and sleeping arrangements will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £600 + Balancing payment £2340 = £2940
-- Early bird discount – Deposit £600 + Balancing payment £2070 = £2660 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
D&D Retreat Booking – Deposit
Dates: Friday 23rd – Sunday 25th April 2027
Location: Willows Lodge at Carreg Llywd, The Meadows Wildlife Park, Caerphilly, Wales
Deposit and payment terms
This payment is for the deposit only.
Total package = £3360 GBP (£3040 early bird)
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £670 + Balancing payment £2690 = £3360
-- Early bird discount – Deposit £670 + Balancing payment £2370 = £3040 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.
Your two-night package includes
Exclusive use of the whole venue – Willows Lodge is reserved entirely for your group, with no other guests on site.
All meals included:
Friday: Welcome Dinner
Saturday: Continental Breakfast, Chef-prepared Lunch and The Grand Banquet
Sunday: Continental Breakfast
Professionally catered dining – every meal prepared on-site by our private chef using fresh, local ingredients.
Unlimited snacks and refreshments – tea, coffee, soft drinks and snacks available throughout the weekend.
Curated Dungeons & Dragons campaign – over 12 hours of immersive, laughter-filled gameplay led by a professional Dungeon Master.
Online Session Zero – meet your party and Dungeon Master online ahead of the retreat for introductions, character creation and a campaign briefing.
Support for new players – if you are new to D&D, we can arrange an additional introductory online session to guide you through the basics before the retreat.
All game materials provided – dice, character sheets, props and surprises throughout the weekend.
Exclusive countryside venue hire – the entire retreat space is reserved for guests of D&D Retreats.
Accommodation details
This booking secures the whole of Willows Lodge, exclusively for your group, for the duration of your stay.
Room configuration and sleeping arrangements will be confirmed closer to the date of the retreat.
Deposit and payment terms
The full balance minus deposit must be paid at least 60 days before the retreat start date. Deposit £670 + Balancing payment £2690 = £3360
-- Early bird discount – Deposit £670 + Balancing payment £2370 = £3040 total --
Deposits are non-refundable and will not be returned if the full balance is not paid by the due date.
Bookings are only confirmed once the full payment has been received.